If the recipient clicks on the first radio button, the vote will be sent without any added message. When the recipient selects one of these options, a Microsoft Outlook dialog box will appear asking if they want to Send the response now or Edit the response before sending. Recipients can choose either “Yes” or “No.”
When your recipients receive the message, they will see an information icon (i) just above the From field. The note that follows this icon says, “Vote by clicking Vote in the Respond group above.” When recipients click on the Vote button, a drop-down menu will appear. When the message is complete, click on the Send button.
If this is the first time you have sent an email that contains voting buttons to these recipients, you may want to include a note that gives directions on how to reply.
Type in any other relevant information that you want to include in the body of the email. In the Subject field, type your question (e.g., Have you completed the paperwork and been approved to drive the company van?). Fill in the To… field with the recipients’ email addresses. You can now continue to create your message. Your untitled message form appears with a note at the top that tells you that you have added voting buttons to this message. A drop-down menu will appear offering you 4 options: Approve/Reject Yes/No Yes/No/Maybe or Custom… In the Tracking group, click on Use Voting Buttons. First, open a new email message from within Outlook 2010. Follow the steps below to send a message with voting buttons: In this blog post, I will begin by showing you how to use the default replies, and then we will discuss how you can put in your own options.įirst let’s say that we want to know which of our colleagues have completed the paperwork necessary for driving the company van. Outlook makes it possible for you to set up questions with simple, default replies (Approve/Reject Yes/No or Yes/No/Maybe), or you can put in your own custom replies (e.g., bagels, doughnuts, muffins, or grapes). I find this feature especially useful when I need to gather the opinions of a large group, since Outlook can be configured to keep a running tally of the results of the poll. The next time you need to find out whether your colleagues want bagels or doughnuts for an upcoming staff meeting, you might consider using the voting buttons in Outlook.
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